Hotels Section

Manage all hotel-related information including accommodations, room assignments, and financial data.

Add Hotel (Tour with Attached Hotels)

When the tour already includes hotels:

Steps

1. Click Add Hotel
2. List displays all hotels attached to the tour
3. Select hotel(s) to add
4. Confirm selection

Selected hotels will appear in the Hotels section.

Manual Hotel Addition

Add hotels not attached to the tour.

Steps

1. Click Add Line
2. Enter hotel details manually
3. Fill required information
4. Click Save

Adding Financial Line

Track costs and pricing for hotel accommodations.

Financial Fields

1. Locate the hotel entry
2. Click Add Financial Line
3. Enter details:

Field	Description	Type
Quantity	Number of rooms/nights	Input
Local Cost	Cost in hotel's currency	Input
Currency	Currency code	Select
Rate	Exchange rate	Input
Unit Cost	Cost per room/night	Calculated
Markup (%)	Percentage markup	Input
Markup	Markup amount	Calculated
Net	Cost + Markup	Calculated
VAT (%)	VAT percentage	Input
VAT	VAT amount	Calculated
Unit Price	Final price per room/night	Calculated
Total	Total accommodation cost	Calculated

4. Click Save

Attached Hotel Financials

When selecting a tour-attached hotel:

Automatic Display

Pre-configured financial lines display automatically for tour-attached hotels.

You can:

• View default pricing
• Modify if needed
• Add additional costs

When Tour Has No Hotels

If no hotels are attached to the tour:

Steps

1. Click Add Hotel
2. System displays all available hotels
3. View information:
   • Hotel names
   • Locations
   • Room capacities
   • Available room types
4. Select desired hotel
5. Configure booking details

Link Passenger to Hotel

Assign passengers to specific hotel rooms.

Steps

1. Locate the hotel entry
2. Click Link Passenger
3. Select passenger(s) for this hotel
4. Confirm linkage

Benefits

• Track room assignments
• Manage passenger accommodations
• Verify booking requirements
• Simplify check-in process

Best Practices

✅ Link all passengers to hotels
✅ Verify room types match passenger count
✅ Check-in/check-out dates match itinerary
✅ Review hotel financial lines for accuracy
✅ Note special requests in remarks
✅ Confirm room availability before booking