Booking Without Tour

Create flexible, custom bookings without associating them with a specific tour.

Overview

The system supports creating bookings independently of pre-configured tours, ideal for:

• Custom itineraries
• Ad-hoc bookings
• Client-specific arrangements
• Flexible travel packages

Creating a Booking Without Tour

Steps

1. Go to the booking creation page
2. Leave tour dropdown empty - Do not select any tour
3. Fill in client details directly
4. Add passengers manually
5. Click Save

Initial Status

When created, bookings without tour have these characteristics:

Quote Status

• Saved under the Tour Quote tab
• Initial status: Quote
• All Itinerary tab functionalities available

Key Advantages

✅ Flexible Passenger Management

Tour-Based Booking:

• Passenger count locked

Booking Without Tour:

• Increase/decrease passengers freely
• Add passengers anytime
• No tour configuration restrictions

✅ Full Itinerary Control

Manually configure every aspect:

• Add flights with custom PNRs
• Select any hotels
• Create custom activities
• Configure all financial lines independently

✅ Custom Pricing

Complete pricing control:

• Set your own markups
• Apply custom discounts
• Control profit margins
• Flexible VAT/tax handling

✅ Automated Calculations

Full access to financial summary:

• Real-time cost tracking
• Profit margin calculations
• Total price visibility

Confirming the Quote

Convert quote to confirmed booking when ready.

Steps

1. Review all Itinerary tab details
2. Verify passenger information
3. Check financial calculations
4. Ensure all services are added
5. Click Confirm Quote
6. Status changes: Quote → Confirmed
7. Booking moves to confirmed bookings list

Comparison

Booking With Tour vs Without Tour

Feature	With Tour	Without Tour
Passenger Count	Fixed	Flexible
Hotels	Tour-defined	Any hotel
Flights	Tour-defined	Any flight
Pricing	Tour pricing	Custom pricing
Financial Control	Limited	Full control
Flexibility	Structured	Complete
Initial Status	Confirmed	Quote
Calculation Display	Tour-level	Booking-level

Use Cases

Example 1: Corporate Travel

Scenario:
Company needs flights and hotels for 3 employees with specific dates that don't match existing tours.

Solution:
Create booking without tour, add custom flights and hotels, apply corporate rates.

Example 2: Family Custom Trip

Scenario:
Family wants to visit multiple cities with unique hotel preferences and specific activities.

Solution:
Build custom itinerary with preferred hotels, flexible dates, and family-friendly activities.

Example 3: Last-Minute Booking

Scenario:
Client needs immediate travel arrangements that don't align with scheduled tours.

Solution:
Quick custom booking with available flights and hotels, expedited processing.

Example 4: VIP Client

Scenario:
High-value client requires luxury accommodations and exclusive experiences.

Solution:
Premium custom package with upgraded services and personalized itinerary.

Workflow

1. Create Booking
   ↓
2. Add Passengers
   ↓
3. Add Flights (Manual PNRs)
   ↓
4. Add Hotels
   ↓
5. Add Activities/Others
   ↓
6. Add Supplements
   ↓
7. Review Financial Summary
   ↓
8. Confirm Quote
   ↓
9. Confirmed Booking

Best Practices

✅ Start with Client Details
Ensure client information is complete before adding services.

✅ Build Itinerary Systematically
Add services in logical order: flights → hotels → activities.

✅ Link as You Go
Link passengers to services immediately to avoid confusion.

✅ Monitor Profit Margins
Regularly check financial summary to ensure profitability.

✅ Document Special Requests
Use remarks fields for client-specific requirements.

✅ Verify Before Confirming
Thoroughly review before converting quote to confirmed booking.

Benefits Summary

Benefit	Description
Flexibility	Not constrained by tour configurations
Customization	Tailor every aspect to client needs
Speed	Quickly create unique itineraries
Profit Control	Direct control over pricing and margins
Client Satisfaction	Meet specific client requirements
Competitive Edge	Offer services competitors can't match

Common Questions

Q: Can I convert a tour-based booking to a custom booking?
A: No, you need to create a new booking without selecting a tour.

Q: What happens to the quote if I don't confirm it?
A: It remains in the Tour Quote tab with Quote status until confirmed or deleted.

Q: Can I add a tour to a booking created without one?
A: No, the booking type is set at creation and cannot be changed.

Q: Are financial calculations different for bookings without tour?
A: Yes, they are calculated and displayed at the booking level, not tour level.

Q: Can I use booking templates?
A: Not for bookings without tour - each must be built from scratch for maximum flexibility.